The World Food program is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
Why join us?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Responsibilities
- Collect information under clear direction to assist other staff in drafting documents and preparing reports.
- Respond to queries and escalate issues as appropriate to provide a timely and reliable service.
- Assist in processing and managing routine administrative and financial tasks across various functional areas to contribute to the effective and timely management of resources.
- Provide standard document editing and proofreading services to assist in the development of accurate documents.
- Responsible for the management of certain standard systems and files to ensure that information is reliable and easily accessible to the relevant department.
- Identify simple anomalies in statistics and data, such as missing information, and escalate them to assist service recipients in their work.
- Take responsibility for data integrity to ensure that information in internal systems is reliable.
- Provide guidance on current management support methods and practices to more junior colleagues to ensure that services are delivered consistently and to required standards.
- Work with people from diverse backgrounds, gathering feedback where appropriate to provide management support to staff.
- Carry out any other tasks required by their supervisor to ensure the smooth running of operations, especially in times of emergency.
Qualifications and experience
- Education: High school diploma (BAC). A post-secondary certificate in Administration, project management, Finance, or any other diploma related to the responsibilities to be assumed.
- Experience: At least two (2) years of professional experience at progressively responsible levels in the field considered, combined with experience in administrative work.
Deliverables at the end of contract
- Assistance on applicable procedures and technical support in the areas of finance and budget to ensure compliance with WFP financial management policies and rules and Financial Regulations provided to other colleagues.
- Monthly monitoring of expenditure forecasts and monthly expenditure reports are ensured and prepared
- Expenditure supporting documents are archived and filed in accordance with WFP standards and guidelines.
- All expenditures are recorded in accordance with the approved budget and invoiced correctly.
- Monthly report required by the Finance Section including reconciliation and replenishment of petty cash are prepared on time.
- Participation in the compilation of information from various sources so that the manager can prepare reports on budgets, accounting, finance and statistics.